Program Coordinator - Internal Medicine

Creighton University in Omaha, NE is seeking to hire a Program Coordinator in the School of Medicine’s Graduate Medical Education department.  

Responsible for supporting the operational management of the Internal Medicine training program. The GME Program Coordinator will assist with programmatic issues including recruiting trainees, administrative workflow, maintaining databases, and communicating with faculty and trainees regarding a range of issues.  In collaboration with Program Directors and reporting to the GME Institutional Manager, the position requires following the details of national accreditation policies and hospital policies.

This position is based at CUMC Bergan Mercy Hospital in Omaha, NE. We offer flexible scheduling after an initial 6-month orientation period.

Key Responsibilities

• Support the Program Director and program faculty and staff to perform duties, including communication, scheduling and correspondence with house staff, students, faculty from other departments, health care professionals who serve as clinician preceptors and others. Assist with projects and tasks that may require personal initiative, research, and critical thinking.
• Responsible for general office duties including mail distribution, answering phones, ordering office supplies, taking notes, creating agendas, and compiling minutes for various meetings.
• Schedule lectures, appointments, travel, and meetings.
• Assist with operations including answering general program email and phone inquiries, data entry, greeting residents & resident rotators, and interview day operational logistics and organizing and planning program activities such as graduation, orientation, and wellness activities.
• Manage highly confidential house staff information.
• Serve as the first point of contact and liaison for communication with the program, assist with orienting and giving logistical assistance to new learners in the department.
• Organize and prepare data and reports for accreditation processes and current program and house staff evaluation processes.
• Troubleshooting and problem solving when complex situations arise.
• Some travel may be required for professional meetings.

Qualifications

• Associate degree or equivalent experience required
• Experience of office administrative experience, preferably in a healthcare and/or education setting
• Demonstrated strong interpersonal and organizational skills with attention to detail, ability to manage multitasking and high-level complex scheduling, action lists and timelines with high-level accuracy.
• Proficient in Microsoft Office products.
• Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment.