Administrative Assistant III (Part-time)

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Staff
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190689 Requisition #

The Creighton University Arizona Health Education Alliance is seeking a Part-Time Administrative Assistant to support the office and team. Reporting to the Executive Director, this role performs complex, advanced, diversified and confidential administrative duties at the function level.

Perform routine clerical and administrative functions such as answering phones, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing strong customer service skills. Position will average 20 hours per week.

 

Essential Functions & Responsibilities:

 
  • Support the Alliance Executive Director and Designated Institutional Official calendars, in addition to meeting room and hotel office spaces.
  • Schedules meetings, prepare agendas, scribe and distribute materials for specific Alliance related meetings.
  • Answers main office phone line/welcomes all visitors and routes inquires appropriately.
  • Works with office staff to ensure supplies and office needs are met.
  • Responsible for catering requests for specific Alliance related meetings as needed by the Executive Director and DIO.
  • Responds to questions and concerns for staff office needs.

 

Qualifications:

High school diploma or equivalent required;
Associate's Degree preferred;
6 years' administrative and/or office management experience;

Proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook

 

Knowledge, Skills, Abilities: 

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures/processes;

Ability to communicate effectively (verbal and written);

Customer service focus including the ability to assess inquiries and provide appropriate information or resolution using judgment and available resources, and proven ability to maintain confidentiality;

Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment;

Ability to be collaborative and work in a team environment;

Demonstrate Professionalism;

Must be dependable/accountable


Physical Requirements:

Seeing: 75 – 100%

Hearing: 50 – 74%

Standing/Climbing/Mobility: 0 – 24%

Lifting/Pulling/Pushing: 0 – 24 % (pound: 10 lbs.)

Fingering/Grasping/Feeling: 75 – 100%

Travel: No

Exposure to Blood Borne pathogens: No

AAP/EEO Statement:

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.


Disclosure Statement: 

This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required.  Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE.  Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.

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