Administrative Assistant III

Creighton University School of Dentistry is currently hiring an Administrative Assistant III. 

This position provides administrative support to multiple members of assigned departments including managing highly confidential student and faculty information. Performs and/or oversees a variety of associated administrative, fiscal, student and staff support, and planning activities, some of which require advanced or specialized knowledge and skills, specialized record keeping and database management. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.

Responsibilities: 

• Assists faculty and administration in supporting the DDS curriculum via the learning management system and database management
• Maintains the organization of assigned courses and enter data in the learning management system (Blueline)
• Assist in managing student’s block schedule within the EHR
• Proctor student exams as needed
• Provide operational and logistical support to departments e.g. support departmental travel, meetings and expenditures. 
• Manages accounts payables for all departments.
• Utilize CUBuyPlus software program for supply ordering and purchase tracking
• Support grant or research application/management by the faculty at the direction of department chairs or the Associate Dean for Research.
• Work in coordination with the Office of the Vice Dean in regards to new faculty onboarding.
• Assist faculty in the annual completion of Faculty Activity Report.
• Administratively support the extramural and service-learning programs
• Assist with database management/data tracking for Healthy Smiles information from elementary schools and student (e.g. consents, assessments)
• Maintain “urgent” patient spreadsheet for Healthy Smiles from schools
• Maintain clinical tracking log and site evaluations for rotations
• Serve as liaison with personnel at the Hub as necessary related to clinical rotations
• Other duties as assigned. 

Qualifications: 

• High School diploma or equivalent required
• Associate degree preferred
• Four years administrative experience required
• Proficient in all aspect of the Microsoft Office Suite - specifically Word, Excel, SharePoint, Outlook calendar
• Excellent organizational and customer service skills
• Ability to prioritize multiple projects at one time
• Ability to communicate information and ideas in writing so that others will understand